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Driver Qualification Review
Review driver qualification files, applications, driving records, medical qualification documentation and related records.
Review My Files →DOT Compliance
New Entrant Audit Made Simple.
Prepare for your FMCSA New Entrant Safety Audit with a structured review of the records, policies and safety-management controls your motor carrier needs to have in place.
FMCSA FocusedBuilt around New Entrant audit requirements
Records ReviewOrganize the documentation auditors may review
Gap IdentificationFind issues before they become audit problems
NationwideSupport for transportation operations
New Entrant Support
Be ready before the safety audit arrives.
FMCSA's New Entrant Safety Assurance Program places new interstate motor carriers under enhanced safety monitoring during their first 18 months. A Safety Audit is generally conducted within the first 12 months of operation.
- Review driver qualification and fitness records
- Review driver duty-status and hours-of-service records
- Review vehicle inspection, repair and maintenance documentation
- Review accident records and controlled-substances/alcohol program documentation
- Identify missing or inconsistent records before an audit
A complete picture of your compliance file.
A New Entrant Safety Audit is a records-based review of whether a carrier has basic safety management controls in place. screenings4u helps you organize the testing and compliance documentation that supports your transportation operation.
Driver FilesQualification, fitness and required employment documentation.
Drug & AlcoholTesting program and required records for covered drivers.
Vehicle RecordsInspection, repair and maintenance documentation.
Safety RecordsAccident and operational records that may be reviewed.
Audit Preparation
Get organized for the records an auditor may review.
Build a stronger audit file by reviewing the major areas of your safety-management program before the FMCSA or State-certified auditor arrives.
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Drug & Alcohol Program Review
Review pre-employment, random-testing and other required controlled-substances and alcohol program documentation.
Review My Program →03
Hours-of-Service Records
Check that driver duty-status records and supporting documentation are organized and available for review.
Get Started →04
Vehicle Maintenance Records
Organize inspection, repair, maintenance and driver vehicle inspection documentation for your fleet.
Get Started →05
Accident Record Review
Review accident-register documentation and related records that may be part of the safety audit file.
Review Records →06
Audit Readiness Review
Bring the major documentation areas together and identify gaps that should be addressed before the audit.
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What To Expect
Know what your New Entrant Safety Audit is designed to evaluate.
FMCSA describes the Safety Audit as a review of carrier records to verify that basic safety management controls are in place.
Core Review Areas
Depending on the carrier and applicable requirements, a Safety Auditor may review areas such as:
- Driver qualifications and fitness
- Driver duty status and hours of service
- Vehicle maintenance
- Accident register
- Controlled substances and alcohol testing
- Hazardous materials, when applicable
Why Preparation Matters
Strong records make it easier to demonstrate that your basic safety-management controls are operating as required.
- Identify missing documentation early
- Resolve inconsistent records
- Organize testing-program documentation
- Prepare staff for document requests
- Keep your compliance file audit-ready
- Address issues before the review
How It Works
A simpler path to audit readiness.
Start with your existing records, identify the areas that need attention and organize the documentation that supports your carrier's safety-management controls.
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Collect Your Records
Gather driver files, testing records, hours-of-service records, vehicle records, accident records and other applicable documentation.
02
Review the File
Work through the major audit areas and compare the records you have against the documentation your operation is expected to maintain.
03
Identify Gaps
Flag missing, outdated or inconsistent documentation so your team knows what needs attention before the audit.
04
Prepare for the Review
Organize the final audit file and make sure the people responsible for your safety program know where the required records are maintained.
New Entrant FAQ
Questions about the New Entrant Safety Audit?
Review the basics before you begin preparing your records.
It is an FMCSA safety audit that reviews a new entrant motor carrier's records to verify that basic safety management controls are in place and operating effectively.
FMCSA states that a new entrant is subject to the New Entrant Program for 18 months. During that period, the carrier's safety performance is monitored and a Safety Audit is conducted.
For most new entrant motor carriers, FMCSA states that the Safety Audit is generally conducted within the first 12 months after operations begin.
Potential review areas include driver qualifications and fitness, driver duty status, vehicle maintenance, accident records, controlled substances and alcohol testing, and hazardous materials when applicable.
No. Audit preparation can help identify documentation gaps, but no service can guarantee an FMCSA audit outcome. The applicable regulations and the auditor's review control the final result.
Need help preparing for your audit?
Get your New Entrant compliance file organized before the review.